Letters

The following step by step instruction describes how to enter a letter exchange event. The following elements are involved in the procedure:

  • Artifact: The physical presentation of the letter

  • Source: The content of the letter

  • Event: The Move of the letter from one place to another

  • Place: Start or end point of the letter exchange

  • Actor: Sender/recipient of the letter

  • Type: Used for classification, can be extended by users

Adding an artifact

The created artifact is the physical presentation of the letter. So the begin of the date field would be the creation of the letter, etc.

  • Click on Artifact in the Menu and create a new entry by using the + Artifact button

  • Choose a descriptive name

  • Select an appropriate Type from the list, such as letter

  • Add further information e.g. a date or description

  • Press Insert to save the entry

Adding a source

With Source you can record the content of said letter. For example, if there are copies of the letter, they all have the same text (= source).

  • Click on Source in the menu and create a new entry by using the + Source button

  • Choose a descriptive name

  • Select an appropriate Type from the list

  • Click on Artifact and choose the before created letter from the list

  • Add more information as desired

  • Press Insert to save the entry

Please note: It is important to link the artifact to the source in this way to reflect that it is the source written on the letter. If you would link it using the tab Artifact it means the source refers to the artifact instead.

Adding the move event

Now you can create a move event to track the sending of the letter from one location to the other:

  • After saving the source, you can see the linked artifact with its name in the source view. Click on it

  • In the artifact view click on the Event tab in the menu and create a new move with the + Move button

  • Choose a descriptive name

  • Select an appropriate Type from the list, e.g. letter exchange

  • With from and to you can choose the start and end location of the move

  • The respective artifact should already be selected

  • If available, enter the dates for the letter exchange

  • Press Insert to save the entry

Adding sender and recipient

Now you can link one actor at by using the following steps:

  • Open the created event by clicking on it in the event tab of the move

  • Click on the Actor tab

  • Either link an already exiting person from the list with Link or create a new one by using the + Person button

  • When entering the involvement information, choose the actor and add the respective type (sender/recipient)

  • Press Insert to save the entry